Inventory Tracking and Material Traceability solution using barcode and QR code, Ensuring Compliance with Military and UN Contracts through an Advanced Integrated Barcode System
- Production Unit
- Inventory traceability system
- Inventory Tracking
- Barcode automation
- Textile Industry
- Karachi, Pakistan
Background
National Tent House is recognized as one of the leading suppliers in the military and United Nations trenchant material tracking and inventory traceability solutions. Given the high standards required, traditional paper-based methods proved inadequate for organizing and reporting data in a timely manner, making the adoption of material tracking software and barcoding essential. For more information on how customized barcode software can help improve inventory tracking, visit our Barcode Solutions Page. This case study will focus on the successful adoption of this system in cutting costs and guaranteeing compliance with contractual requirements.
CLIENT OVERVIEW
Tent House and particularly National Tent House deals specifically in the production and selling of quality tents to many customers such as the military and the United Nations. Moreover, the company has a reputation for creating products that are long-lasting and providing solutions that are tailored to the requirements of the customer base which include large and sophisticated clients entering into comprehensive and stringent legal agreements with the organization.
Challenges
National Tent House encountered several critical challenges that necessitated a robust material tracking software
Manual Tracking Errors
- When manually tracking the assets, large volumes of data produced were frequently inaccurate; and overcrowded during periods of significant activity.
Compliance Risks
- They include the following: lack of proper tracking of the materials used was a cause of alarm and could lead to the firm not meeting the required standards for military and UN contracts business.
Limited Supply Chain Visibility
- Flexibility of the actual information sources was an issue. They did not provide real-time information regarding supply chain demands, which consequently made it difficult to react to new issues on time.
Solutions Highlights
The implementation of an integrated barcode system addressed these challenges through a systematic approach
Needs Assessment
The general and detailed procedures of inventory tracking and tracing were recorded as follows to meet the military and UN contractual practices.
System Design
All the informational content and flow in the production process was supplied with the barcode technology.
Technology Selection
Customized barcode software for labelling, and a suitable database solution were selected to enable QR code and barcode automation across the production process.
Pilot Implementation
A pilot phase was used to establish the effectiveness of all the system components in a clinical environment.
Deployment
Cross-sectional installations of the barcode system covered different stations of the production process.
Staff Training
Staff was sensitized on how to avoid disruption of operations when they are transferred to a new system.
Results and Benefits
The integrated barcode system delivered significant improvements for National Tent House
Enhanced Accuracy
- More accurate records of the stock level and fewer errors are possible at every step we take.
Improved Efficiency
- The integration of QR code and barcode automation reduced time and effort required for managing and tracking inventory and associated expenses.
Compliance Assurance
- Maintained military and UN contractual requirements especially in some of the aspects of the inventory tracking and traceability of assets.
Increased Visibility
-
If implemented, it would have provided real-time supply chain monitoring,
and hence help deal with issues on the same.
Operational Reliability
- Emerged National Tent House as a supplier for them who can meet the specifications that they wanted in a contract.
Conclusion
The integrated barcode system significantly addressed the problem of inventory tracking and tracing materials at the National Tent House to meet military and UN demands. In addition, it improved the operation’s precision and productivity, which in turn strengthened the organization’s image as a reliable supplier in the global market. Based on the conclusions of this project, it is crucial to note that only complex tracking systems can effectively satisfy client-related demands and ensure premium-level performance.